How to issue a power of attorney for use in Ukraine if you are abroad

Issuing a power of attorney for use in Ukraine while abroad may seem like a complicated process, but if certain procedures are followed, it becomes quite understandable. Here are some proven ways to solve this problem.

1. Appeal to the local notary public

If you are in another country and want to issue a power of attorney for Ukraine, the first step is to contact a local notary. Here is the procedure:

Certification of documents : A notary certifies your power of attorney, which gives it legal force in the host country. You need to provide documents certifying your identity and the reasons for your stay in the country of residence. A number of countries have signed an agreement on legal assistance with Ukraine, and to use a power of attorney in Ukraine, it only needs to be translated.
Apostille : If the country has signed the Hague Convention, the document must be apostilled. This is an official confirmation of its legitimacy for international use.
Legalization : If the country is not a party to the Hague Convention, the power of attorney must be legalized through competent authorities or diplomatic institutions. That is, after the notarial certification, the power of attorney is transferred to the Ministry of Foreign Affairs for certification, and then to the consulate of Ukraine for legalization (this procedure is also called super legalization).
Translation and notarization of a copy : Upon arrival in Ukraine, the power of attorney must be translated into Ukrainian and a copy must be notarized.

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2. Registration through the consulate of Ukraine

If you want to reduce the number of procedures, contact directly the consulate of Ukraine in the country of your stay:

Certification at the consulate : The consul has the right to certify documents, including powers of attorney. This greatly simplifies the process, as it does not require additional apostillation or legalization, but there may be problems with registration at the consulate or the consulate's refusal to provide services due to failure to update data in Reserve+. The consulate must provide identity documents, and if you are certifying a power of attorney on behalf of a legal entity (Ukrainian or foreign), then you must provide statutory documents certifying the authority of the representative, although there is a formal certification of the signature and the connection of the natural person with the legal entity, which it represents essentially is not subject to verification.
Sending to Ukraine and registration : After certification by the consul, the document must be sent to Ukraine and registered at any notary (the consulate must issue an "application for registration" (also called a "checkerboard") before the power of attorney).
Notarization of a copy : If necessary, a copy of the original power of attorney can be made in Ukraine and notarized.

Important nuances

Power of attorney expiration dates : It is important to remember that a power of attorney may have a specific expiration date. Make sure that this term meets the needs of taking actions in Ukraine. It is recommended not more than a year.
Specificity of the transaction : If the power of attorney is granted for specific transactions, these actions must be clearly indicated in the text of the document. General powers of attorney may not be valid for certain actions provided for by the legislation of Ukraine.
Please note that the notary or consulate certifies not the power of attorney itself, but the signature of the natural person who signs it

Issuing a power of attorney abroad can be simplified if you prepare in advance and choose the right course of action. In any case, the Instadoc service will provide all the necessary tools for effective document management, simplifying the process of their creation and legalization for further use in Ukraine.

By contacting a local notary or the Ukrainian consulate, you can quickly and efficiently issue a power of attorney to perform any transactions in Ukraine. Instadoc is ready to help at every stage of this process, providing proven templates, electronic signatures and partner solutions for translation and notarization.

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