Confirmation of payment in relations with foreign counterparties. A separate nuance of document flow. (+ Receipt template for receipt of funds Ukr-Angl)

As you know, in Ukraine, the implementation of an economic transaction is confirmed by primary accounting documents.

Business relations with foreign partners are no exception in this case. In such a situation, both tax residency and substantive law are important, which, according to the FTA of the contract, the parties have decided to be guided by in carrying out their activities. In any case, if your legal relationship is regulated by the legislation of Ukraine, you should be aware that it is the primary accounting documents that reflect the implementation of economic transactions.

In this article, we offer you a somewhat unusual document for the Ukrainian space, which is a normal practice of foreign countries for confirmation of payment - Receipt for receipt of funds.

What usually appears on a receipt for receipt of funds?

A receipt for receipt of funds is provided by the party that received funds to the party that paid such funds. The receipt for receipt of funds, as a rule, states:

- the name of the person who received the funds, his address, tax number, contact information
- to whom this document is addressed
- actually, the name of the document, the receipt
- receipt number
- payment amount
- the method by which the payment was made
- details of the document according to which the payment was made (for example, the number and date of the payment invoice)
- the date of drawing up of such a receipt is indicated
- the signature of the recipient of the funds, indicating his full name

Is the receipt for holding funds a primary document?

According to clause 2.1. Provisions on documentation of records in accounting, approved by the order of the Ministry of Finance of Ukraine dated 24.05.1995 No. 88 , primary documents are documents created in written or electronic form, which contain information about business operations, including orders and permits of the administration (owner) for their implementation . Business operations are the facts of business and other activities that affect the state of property, capital, liabilities and financial results.

According to Art. 9 of the Law "On accounting and financial reporting in Ukraine" , the basis for accounting of economic transactions is primary documents. To control and streamline data processing, consolidated accounting documents can be drawn up on the basis of primary documents.

Primary documents can be drawn up in paper or electronic form and must have the following mandatory details:

• the name of the document (form);
• date of compilation;
• the name of the enterprise on behalf of which the document was drawn up;
• the content and scope of the economic transaction, the unit of measurement of the economic transaction;
• positions and surnames (except for primary documents, the requirements for which are established by the National Bank of Ukraine) of persons responsible for the implementation of the economic transaction and its correctness;
• a personal signature or other data that make it possible to identify a person who participated in the implementation of an economic transaction.

Also , clause 2.4. Provisions on documentary support of records in accounting, approved by order of the Ministry of Finance of Ukraine dated 24.05.1995 No. 88, provide that primary documents must have the following mandatory details: name of the enterprise, institution on whose behalf the document is drawn up, name of the document (form), date of drawing up , the content and scope of the economic transaction, the unit of measurement of the economic transaction (in monetary terms and, if possible, in physical units), the positions and names of the persons responsible for the implementation of the economic transaction and the correctness of its registration, personal signature or other data that make it possible to identify the person who participated in the implementation of an economic operation.

If the receipt for receiving funds contains all the above-mentioned details, including reflecting the content and scope of the business transaction, it is a primary accounting document. In particular, the receipt confirms the movement of funds and the legality of the accounting of the movement of funds between counterparties.

You can create a claim for receiving Ukr-Angl funds in the Instaco designer by following the link . To create, you only need to enter the necessary data in the designer.