Assigning an official email address. What does the new bill say?

On July 16, the Ukrainian Parliament registered two draft laws that were united by a common goal - No. 3860 and No. 3861 .

Their task was to simplify the official document flow between subjects of authority and natural persons, as well as judicial authorities and other state institutions.

If they are successfully adopted, a significant reduction in costs is expected for both state authorities and participants in court proceedings, as well as those individuals who are directed to postal correspondence.

It was proposed to legislate the definition of "official e-mail address" and to include in the Civil Code of Ukraine provisions that determine that legal entities and individuals will automatically receive an e-mail address. In this case, entrepreneurs will receive it during the state registration procedure in the Unified State Register of Legal Entities, Individual Entrepreneurs and Public Organizations. Any correspondence received in such a box will immediately be considered officially sent and duly delivered.

But there will be a requirement to verify the date and time of sending the correspondence or a software confirmation of reading the letters.

What is currently happening with the already created FOP, legal entities and other entrepreneurs?

The draft law proposes the mandatory acquisition of official e-mail addresses when making changes to the information about the FOP, legal entity contained in the Register or when these subjects independently wish for such assignment.

In addition, the draft law proposes the automatic assignment of official electronic addresses by individuals upon first obtaining a passport of a citizen of Ukraine, using the software of the Unified State Internet Portal of Electronic Services. Or, again, at the revealed desire of a natural person.

According to the bills, such an e-mail address after assignment should become mandatory as a requisite for applications to secure lawsuits, to issue a court order, decisions to seize evidence in procedural cases and many other documents used in court.

In addition, if a participant in the legal process informs the state authority about the assignment of an official e-mail address, he must also provide information about its change in a mandatory manner.

Also, if a person provides his official e-mail address in a court document, then such a box will be the only one where the court can send decisions . The requirements for the proper sending and delivery of the decision will be fulfilled if there is an electronic confirmation of the date and time of its sending or an electronic confirmation of familiarization. In addition, the requirement for the court to serve court decisions in paper form will be valid only for those participants in the legal process who at that time do not yet have such an official e-mail address.

In general, such innovations are quite positive, as they are aimed at speeding up and improving the interaction between entrepreneurs and judicial authorities, and at the same time reduce the costs of both parties.